Interested in volunteering?
Nominations for 2021/22 GCCPTA Officers Accepted Through April 15!
Almost everything PTA does is accomplished through the work of parent volunteers. Recruiting and managing volunteers are therefore extremely important jobs in any PTA. It is no different with the Guilford County Council of PTAs. All board and committee chairs are volunteers. We work very hard to make sure that all of our children are supported.
If you are interested in one of the positions below please fill out the nomination form and we will be sure to contact you. We would love for you to come out and meet our current board so you can FEEL our vision. Our board members are required to:
President - Oversees and coordinates the work of an executive board to run a PTA effectively. Presides at PTA board and association meetings. Serves as the official contact, communicator and representative of a PTA. Designated as an authorized signer for PTA checks, contracts and authorizations for payment. Serves as ex-officio member of all committees except the nominating committee. Works with other PTA leaders to connect families, school and community to support student success.
1st Vice President - The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to Section 6.4 of these bylaws. The Vice Presidents will also take on the duties of an open chair if necessary.
2nd Vice President - The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to Section 6.4 of these bylaws. The Vice Presidents will also take on the duties of an open chair if necessary.
Secretary - The secretary shall record the minutes of all meetings of the general membership and the board of directors and shall perform such other delegated duties as may be assigned by the board of directors, and shall maintain a file of important documents related to that local PTA, including but not limited to: a. articles of incorporation of this local PTA; the current uniform local bylaws approved by NCPTA and adopted by this local PTA, the current standing rules of this local PTA, if standing rules have been adopted by the board; minutes of past meetings of the general membership and board of directors; a copy of the official membership roster provided for in Section 5.3 of these bylaws; a current roster of board members; a current roster of all committee members and chairs; legal documents, including but not limited to insurance policies and contracts; current and past tax returns; and current and past audit reports; At the end of his/her term, the secretary shall transfer this file of important documents to his/her successor as secretary.
Treasurer - The Treasurer shall: Collect, deposit and maintain all funds of this local PTA in approved depositories (including, but not limited to, all monies collected as local dues, raised in PTA activities, received as contributions, or otherwise acquired); Disburse funds in accordance with the annual budget adopted by this local PTA, and maintain records identifying the purpose and payee of all disbursements; Maintain a current record of income, expenditures, assets and liabilities of this local PTA, and make all financial records available for inspection and review by the audit committee; Present a financial report of income and expenses at each meeting of the general membership and the board of directors, which report shall compare current income and expenditures to the approved budget; Remit dues to NCPTA in accordance with Article 5 of these bylaws and the current NCPTA good standing requirements; Prepare a year-end financial report by June 30 showing the total income and expenditures for the fiscal year, comparing those figures with the budget approved at the beginning of the fiscal year, and the assets and liabilities of the local PTA, and submit that report to the incoming president, treasurer and audit committee; File all required tax forms and reports in a timely manner, including but not limited to tax returns for the previous fiscal year, and submit copies of all such filings to the secretary of this local PTA; h. At the end of his/her term, transfer all financial records to the audit committee by July 1; and Provide assistance to the audit committee upon request.
Advocacy Chairperson - The advocacy committee shall develop and organize meetings, activities, and programs to further the goals and purposes of PTA. This committee is tasked with improving communications and relationships between school staff and families; educating families and caregivers on important issues related to the health and educational success of their children; and helping to make each child’s potential a reality.
Training Chairperson - The Training Chairperson shall develop, organize and conduct monthly training sessions for local PTA units and their families. The training committee shall provide training and guidance to PTA leaders throughout the county.
S.P.I.C.E. Grant Chairperson - This chairperson manages the Councils' S.P.I.C.E. Grant which is given to schools in Guilford County that put together a program for family involvement. In addition the S.P.I.C.E. Grant Chairperson is responsible for managing relationships and working with other communities to enhance the opportunities with the grant.
Awards Chairperson - The awards chair promotes, creates and hosts our end of year award ceremonies. Awards are given to PTA Leaders, Community Leaders and more.
Hospitality Chairperson - The hospitality chairman is the official host of the PTA unit and, with a committee, has the responsibility of establishing a friendly, comfortable atmosphere at PTA meetings and events. The hospitality committee helps to create a sense of belonging that invites members to become involved in PTA activities. The hospitality chairman should be a member of the program planning committee. Social events should be reflective of the various cultures in the school and community (social conventions, programs, refreshments, decorations, etc.).
Arts In Education / Reflections Chairperson - The Reflections program is a national arts program administered by the national PTA. As a Council PTA Reflections chair, you will be taking the step to bring this program to all of Guilford County schools to let each and every child have the opportunity to explore and be involved in the arts. This position also works with NCPTA and National PTA.
Male Involvement Chairperson - Educate dads, granddads, uncles and others on the importance of their involvement; increase male membership and engagement in schools and communities; work with schools and communities to provide programs that engage fathers and positive male figures in the educational and social development of children; develop male leaders who work with fathers and male role models to enhance positive male parenting and involvement with youth; act as a resource for families, communities and schools on fatherhood initiatives and issues; increase the visibility and outreach of the quality programming of the council. Experience Needed: Have a desire to increase male involvement. Minimum Time Commitment: 1 hour per month (outside of regularly scheduled meetings/events)
Nominating Chairperson - The purpose of this committee is to nominate a slate of officers for the coming year. How well the committee does its job will determine the future effectiveness of the unit/council. This is a committee that the current president and principal may not serve on, even as an ex-officio member.
Membership Committee Chairperson - The primary responsibility of the Membership Chair is to build an informed, active membership which is familiar with the mission, purposes, policies, and programs of the PTA and how it affects local concerns. Membership should be a year-round process targeting small businesses, corporate organizations, citizens of the community and other potential members. Experience Needed: Have a desire to increase membership. Minimum Time Commitment: 2 hours per month (outside of regularly scheduled meetings/events)
At -Large Representatives (Two): The member At-Large Representatives includes individuals who do not have children in a PTA school or have access to a local unit. Being an At-Large Representative gives concerned adults a way to continue to serve as advocates for children. Experience Needed: N/A. Minimum Time Commitment: Regularly scheduled meetings/events.
Community Partnerships Chairperson - According to National and State PTA guidelines, monies should be raised to fund enrichment programs for students, parent education, and PTA leadership training. The chair will be responsible for coordinating the solicitation of corporate sponsors and small businesses as well as other community organizations and foundations to obtain donations, gifts, and grants for the council; develop corporate sponsor program(s) and refine solicitation letters; send thank you notes to corporate and other donors; works very closely with the council president and treasurer as needed. Experience Needed: Ability to identify opportunities, being resourceful, dealing effectively with people and detailed follow-up. Minimum Time Commitment: 2 hours per month (outside of regularly scheduled meetings/events).
Audit / Finance Chairperson - Coordinate monthly financial bank reviews; conduct and complete annual financial review/audit at the end of the fiscal year and/or anytime the executive board or association requests; monitor deposits, withdrawals, check signatures/approvals, good banking practices, access to funds and any outstanding bills or debts owed. Experience Needed: Able to perform basic accounting functions. Minimum Time Commitment: 1 hour per month (outside of regularly scheduled meetings/events).
Communications / Publicity Chairperson - Take photographs at all council programs/events and post to the website and social media; also include current photos in council newsletters when possible. All pictures and written documents are reviewed and approved by the President before publication and posting. Also create press releases, signage for events. Experience Needed: Comfortable using social media and cameras. Minimum Time Commitment: 2 hours per month (outside regularly scheduled meetings/events). Works with the committee to develop and implement a strategy that promotes awareness and participation in the GCC of PTAs throughout the year; promote community programs and resources; create and submit press releases to media; serve as the main media contact for event coverage/promotions; coordinate with president regarding the using of social media, PTA banners, announcements, flyers at community gatherings/sporting events/church bulletins/public service announcements; responsible for "day-of-event" signage; thank all media/press coverage that attend or promote events/programs with a personalized "Thank You" note as well as an invitation to the event the following year; assist with identifying and training your successor. Experience Needed: Organized, pro-active and detail-oriented. Minimum Time Commitment: 40 hours for the year (outside of regularly scheduled meetings/events)
our council needs dedicated volunteers!
All Nominees must be dues paying members of a Local PTA and no person may serve simultaneously in more than one leadership postion, and a current list of such positions shall be approved by the Board and included in the Standing Rules.